Post reactive or planned works
Everything Property Managers Need to Control Property Maintenance
One secure platform connecting managers and trades via the contractor marketplace — from job posting to compliant payment.
Find Out How
Post Jobs & Receive Competitive Quotes
Create jobs in seconds. Receive multiple bids. Compare and approve fast.
Live Map & Job Tracking
See all active jobs across your portfolio in real time.
Photo Validation & Digital Sign-Off
Digital approval. Full audit trail.
In-App Messaging
All communication stored against each job.
Reporting & Budget Oversight
Track spend by building, trade or timeframe.
Optional Vetted Contractor Network
Insurance verified. Qualifications checked. Performance visible.
Frequently Asked Questions
You can find answers to the most commonly asked questions in this section.
When do I get charged?
User licences are billed monthly. Job fees only apply when external marketplace work is completed and approved.
Are there any hidden fees?
No. What you see here is exactly what you pay.
Do trades pay anything upfront?
No — trades only pay a small fee of £15 per job when they complete the work.
Is PropMaintain free to use?
PropMaintain is free to register but there is a monthly per user license that can be cancelled at any time. There are NO setup fees, or long-term contracts. You only pay for people and work, not for growth, properties, or complexity.
How do we get started as an agency?
Agencies contact PropMaintain directly. We set up a Head Office (Admin) account, configure your organisation structure, and perform a one-off assisted property load to ensure everything is set up correctly from day one.
Can we administer the platform ourselves?
Yes. Once set up, your Head Office team has full control to:
- Add and remove users
- Set roles and permissions
- Add properties and sites
- Invite estate managers
How does open-market bidding work?
When a job is posted, it is shared with suitable local tradespeople. Multiple trades submit independent quotes, allowing you to compare price, ratings, and availability before selecting the best-value option.
Are we tied to specific contractors?
No. PropMaintain is an open marketplace. You are never locked into a single supplier and can choose a different trade for every job.
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