Post jobs instantly to your internal team or preferred network.
Complete Operational Control for Property Maintenance.
Manage maintenance, compliance, contractor accountability and payments in one secure platform — a centralised software solution built for UK property teams and supported by an on-demand verified contractor marketplace.
Reduce maintenance chaos, improve visibility, and keep every job fully accountable from report to sign-off — with built-in compliance tracking and permanent audit trails.
Post Jobs in Seconds
Create detailed maintenance jobs with photos, priorities and instructions — then assign to internal staff, preferred contractors or verified local trades as needed.
Stay in Control
Track progress, approvals, contractor communication and job status in real time through one centralised operational workflow with full compliance visibility.
Compliance & Accountability Built In
Store certifications, approvals, before-and-after photos and supporting records against every job and maintain statutory compliance with a full digital audit trail.
Secure Payments & CIS Handling
Manage quotes, approvals, CIS deductions and secure payments through one streamlined process with clear accountability throughout.
All you need to manage maintenance including a contractor marketplace
Built Around the Real Challenges Property Managers Face — With Access to a Trusted Contractor Marketplace when Needed
Built for Modern Property Management Teams
Whether managing a small portfolio or large developments, PropMaintain helps property managers centralise maintenance operations, reduce operational overhead and maintain control across every stage of the workflow.
Better Workflows for Trusted Contractors
Receive detailed jobs, submit quotes, provide updates and complete work through a clear, structured workflow with faster approvals and secure payments.
Trusted Across the UK
“Posting my first job took less than a minute. It’s exactly what the industry needed.”
Housing Manager, London
“Finally a platform where payments are secure and straightforward.”
Approved Contractor, Manchester
Job Completion Rate within 24hrs for emergency repairs.
Thousands of verified trades
A growing UK network of property managers
Trusted Contractor? Get Started in 3 Simple Steps
Create My AccountStep 1
Create Your Free Account
Sign up in minutes. No contracts or commitments. Just upload your qualifications and insurance documents for approval.
Step 2
Post or Receive Jobs
Managers post work to internal teams or preferred contractors first, then invite marketplace quotes if needed. Trades receive alerts and can submit quotes once approved.
Step 3
Complete & Get Paid Securely
Complete the work and once approved in the app, payments are released automatically within 7 days.
Simple. Transparent. Secure.
How does it work?
Post your job, connect with qualified trades, and approve work when it’s complete.
Are trades vetted?
All trades must submit qualifications and insurance before approval.
How are payments handled?
Payments are processed securely and only released once approved.
What about CIS?
CIS deductions are calculated and handled automatically.
Frequently Asked Questions
You can find answers to the most commonly asked questions in this section.
When do I get charged?
User licences are billed monthly. Job fees only apply when external marketplace work is completed and approved.
Are there any hidden fees?
No. What you see here is exactly what you pay.
Do trades pay anything upfront?
No — trades only pay a small fee of £15 per job when they complete the work.
Is PropMaintain free to use?
PropMaintain is free to register but there is a monthly per user license that can be cancelled at any time. There are NO setup fees, or long-term contracts. You only pay for people and work, not for growth, properties, or complexity.
How do we get started as an agency?
Agencies contact PropMaintain directly. We set up a Head Office (Admin) account, configure your organisation structure, and perform a one-off assisted property load to ensure everything is set up correctly from day one.
Can we administer the platform ourselves?
Yes. Once set up, your Head Office team has full control to:
- Add and remove users
- Set roles and permissions
- Add properties and sites
- Invite estate managers
How does open-market bidding work?
When a job is posted, it is shared with suitable local tradespeople. Multiple trades submit independent quotes, allowing you to compare price, ratings, and availability before selecting the best-value option.
Are we tied to specific contractors?
No. PropMaintain is an open marketplace. You are never locked into a single supplier and can choose a different trade for every job.
Don’t see what you looking for? View all FAQs or contact us.
All FAQs